Velixo recommends the use of Microsoft 365 for this feature. Experimentally, Excel 2010 or higher may be used. See the Prerequisites for additional information.

Description

The ACCOUNTSANDSUBACCOUNTSWITHHISTORY function returns sorted groups (lowest to highest) of accounts and subaccounts (first by account, then by subaccount) and (optionally) branches as a dynamic array.

It lists account/subaccount/branch groups for which there is account history during the specified period(s).

Syntax

ACCOUNTSANDSUBACCOUNTWITHHISTORY(Connection, LedgerOrRange,
BranchOrRange,AccountOrRange,SubaccountOrRange, StartPeriod,
EndPeriod,IncludeInactive, IncludeUnposted, IncludeBranches)

The ACCOUNTSANDSUBACCOUNTSWITHHISTORY function uses the following parameters (see our article on including multiple parameter values):

Parameter

Required/Optional

Description

Connection

Required

The name of the connection as configured in the Connection Manager

LedgerOrRange

Optional

The ledger (or multiple ledgers in a delimited list) to be used in determining the list.

BranchOrRange

Optional

The branch code (or range of branch codes) to be used in determining the list

AccountOrRange

Optional

The account code (or range of account codes) to be used in determining the list

SubaccountOrRange

Optional

The subaccount code (or range of subaccount codes) to be used in determining the list

StartPeriod

Required

The starting financial period, in MM-YYYY format

EndPeriod

Required

The ending financial period, in MM-YYYY format

IncludeInactive

Optional

TRUE/FALSE indicating whether or not to include inactive accounts and sub-account codes (default is TRUE)

IncludeUnposted

(requires Velixo v6.0.403 or higher)

Optional

1 - Include posted transactions only (default)

2 - Include Unposted transactions only

3 - Include Posted and Unposted transactions

(note: Transactions with a status of "On Hold" are excluded. When Unposted transactions are included, the following two statuses are included: Balanced, Unposted)

IncludeBranches

(requires Velixo v6.0.403 or higher)

Optional

TRUE/FALSE indicating whether or not to include the Branch IDs in the results.

Examples


Example #1

=ACCOUNTSANDSUBACCOUNTSWITHHISTORY("demo","Actual",
"PRODWHOLE",,,"12-2019","12-2019",1,FALSE)

Description

Lists all account/subaccount pairs with non-zero posted history in the PRODWHOLE branch during the twelfth financial period of 2019

Result

acct_pair3.png

Example #2

=ACCOUNTSANDSUBACCOUNTSWITHHISTORY("demo",TEXTJOIN(";",
TRUE,H3:K3),,,,$A$1,$A$1,1)

Description

Examines all the ledgers specified in cells H3 through K3 and lists all account/subaccount pairs with non-zero posted history in the financial period listed in cell A1 for any of the specified ledgers.

(Note that when using multiple ledgers, the ledger IDs must be contained in a delimited list)

acct_pair4.png

Example #3

=ACCOUNTSANDSUBACCOUNTSWITHHISTORY("demo","ACTUAL",,
"19000:23000",,"12-2019","12-2019",TRUE,1,TRUE)

Description

Lists accounts 19000 through 23000 (and their respective branches and subaccount) with non-zero posted history in the all branches during the twelfth financial period of 2019.

Result

The results are sorted first by branch, then account, and finally by subaccount:

history_group01.png

Applies to

GL Module

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