ACCOUNTTOTALDEBITS

Overview

The ACCOUNTTOTALDEBITS function calculates the total debits of one or more general ledger account(s) for a given period.

Syntax

=ACCOUNTTOTALDEBITS(
    ConnectionName, 
    Ledger, 
    AccountClass, 
    Account, 
    Subaccount, 
    Branch, 
    FromPeriodOrDate, 
    ToPeriodOrDate, 
    IncludeUnposted, 
    UseMasterFinancialCalendar,
    UseAccountCurrency
)

Arguments

The ACCOUNTTOTALDEBITS function uses the following arguments (see our articles on Filtering Velixo Functions and using arrays or cell ranges as arguments):

Argument	Required/Optional	Description
`ConnectionName`	Optional	Provide one of the following values: Connection name as defined in Connection Manager. Velixo range expression defining a set of connection names. An array of settings as described in the Multiple connections per formula article. We recommend using the VX.SETTINGS function to construct the array. OR Omit the argument to return results for all compatible connections with default aggregation settings.
`Ledger`	Required	Ledger ID. Leverage the ACU.EXPANDLEDGERRANGE function to obtain available values. Supports Velixo filtering techniques.
`AccountClass`	Optional, though required if `Account` is empty	Account class ID. Leverage the EXPANDACCOUNTCLASSRANGE function to obtain available values. Supports Velixo filtering techniques.
`Account`	Optional, though required if `AccountClass` is empty	General ledger account code(s). Leverage the EXPANDACCOUNTRANGE function to obtain available values. Supports Velixo filtering techniques.
`Subaccount`	Optional	Subaccount code(s). Leverage the EXPANDSUBACCOUNTRANGE function to obtain available values. Supports Velixo filtering techniques.
`Branch`	Optional	Branch ID(s). Leverage the EXPANDBRANCHRANGE function to obtain available values. Supports Velixo filtering techniques.
`FromPeriodOrDate`	Required	The beginning financial period, in MM-YYYY format or a reference to a cell containing the beginning date in a valid Excel date format
`ToPeriodOrDate`	Required	The ending financial period, in MM-YYYY format. or a reference to a cell containing the ending date in a valid Excel date format
`IncludeUnposted`	Optional	1 - Include posted transactions only (default) 2 - Include Unposted transactions only 3 - Include Posted and Unposted transactions Transactions with a status of "On Hold" are excluded. When Unposted transactions are included, the following statuses are included: Balanced, Unposted, and Pending Approval. If a document is still in the AR module (e.g., Invoice), the corresponding GL batch has not yet been created, thus the balance for that document will not be reflected). The Pending Approval status is sourced from the `VelixoReportsPro-GLTranByPeriod` generic inquiry and requires the Velixo customization package version 7.1.678.24873 (20250722) or later. You can't include unposted transactions for the YTD Net Income account. If the accounts selected by your formula include it, the function returns an error stating that the balance can only be calculated for posted transactions. This applies whether you filter by financial period or by date. Excel for Windows allows the use of quotation marks around this argument. Excel for Mac and Excel Online require that it be unquoted.
`UseMasterFinancialCalendar`	Optional	Use Acumatica's Master Financial Calendar instead of the financial calendar defined within the specific tenant associated with the connection being accessed (this can be useful for consolidation reports). Possible values: `TRUE` `FALSE` (default)
`UseAccountCurrency`	Optional	Set to `TRUE` to return amounts in the account's own currency. Accepted values: `TRUE`, `FALSE` Default value: `FALSE`

Examples

Based on this data:

Example 1 - using Financial Period

=ACCOUNTTOTALDEBITS(
    "Demo", 
    "ACTUAL", 
    , 
    "10200",
    , 
    "PRODWHOLE",
    $F$1, 
    $F$1
)

Description: Calculates the total debits posted in general ledger account #10200 of the PRODWHOLE branch during the period of 01-2019.

Result: 4,548,435

Example 2 - using cell references to dates

=ACCOUNTTOTALDEBITS(
    "Demo", 
    "ACTUAL",
    , 
    $B7, 
    , 
    , 
    $C$4, 
    $D$4
)

Description: Calculates the total debits posted in general ledger account #10600 (as noted in cell B7) between January 1, 2019 and January 15, 2019 (as noted in cells C4 and D4).

Result: 3,325

Limitations to filtering by date instead of the financial period

Don't filter the YTD Net Income account by date. This is the account set as YTD Net Income Account in Acumatica's General Ledger preferences. For this account, Velixo ignores the dates and calculates the amount for the whole financial period that contains them, without an error. For example, total debits from March 1 to March 5 return the total debits for all of March. To calculate net income for a date range, use the workaround described in ACCOUNTTURNOVER.

Drilldown will show transactions for the entire financial period (you will then need to manually filter on the date column)
Balances are calculated based on the total from the nearest financial period, and then adjusted based on the filtered transaction date
Balances will not reflect transactions within the specified date range but which have been posted to a different financial period.