Description

The ACCOUNTTOTALDEBITS function calculates the total debits of one or more general ledger account(s) for a given period.

Syntax

ACCOUNTTOTALDEBITS(Connection, Ledger, AccountClass, Account,
Subaccount, Branch, From, To, IncludeUnposted)

Parameters

The ACCOUNTTOTALDEBITS function uses the following parameters (see our articles on including multiple parameter values and using arrays or cell ranges as parameters):

Parameter

Required/Optional

Description

Connection

Required

The name of the connection, as specified in the Connection Manager

Ledger

Required

Ledger to use in the calculation.

AccountClass

Optional, though required if Account is empty

The account class to use for the calculation.

Account

Optional, though required if AccountClass is empty

The general ledger account(s) to use for the calculation.

Subaccount

Optional

The general ledger subaccounts(s) to include.

Branch

Optional

The branch(es) to include.

From

Required

Beginning of the financial period, in MM-YYYY format

or

Cell reference to the beginning date

To

Required

End of the financial period, in MM-YYYY format.

or

Cell reference to the ending date

IncludeUnposted

Optional

1 - Include posted transactions only (default)

2 - Include Unposted transactions only

3 - Include Posted and Unposted transactions*

(note: Transactions with a status of "On Hold" are excluded. When Unposted transactions are included, the following two statuses are included: Balanced, Unposted).

Excel for Windows allows the use of quotation marks around this parameter. Excel for Mac and Excel Online require that it be unquoted.

Examples

Based on this data:

sampledata.png

Example #1 (using Financial Period)

=ACCOUNTTOTALDEBITS("Demo", "ACTUAL", , "10200",, "PRODWHOLE", $F$1,
$F$1)

Description: Calculates the total debits posted in general ledger account #10200 of the PRODWHOLE branch during the period of 01-2019.

Result: 4,548,435

debits_period.png

Example #2 (using cell references to dates)

=ACCOUNTTOTALDEBITS("Demo", "ACTUAL" , , $B7 , , , $C$4, $D$4)

Description: Calculates the total debits posted in general ledger account #10600 (as noted in cell B7) between January 1, 2019 and January 15, 2019 (as noted in cells C4 and D4).

Result: 3,325

debits_date.png

Limitations to filtering by date instead of financial period:

Applies to

  • GL Module

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